Many support tickets and reviews we have received for Glossary for Confluence over the last couple of months went something like this:”We kinda like the app, BUT we want more in terms of features and performance”. Well, this kind of review is what keeps us going- and quite frankly- some of them kept us up all night.
As a result, towards the end of 2022, we have released Glossary for Confluence Cloud 2.0 which we have covered in a separate article. Since its release, we have been working tirelessly to build on that success, and we are excited to release a follow-up version that takes Glossary to the next level. Our main focus has been to give the Glossary app a fresh new look and improved performance all while maintaining the core features that you already know and love.
Now, without further ado, let’s walk through the changes we have made for this latest release.
A modern and intuitive design
The new design for the glossary app came to life after an initial briefing between the product team, developers, and designers. The team had a clear goal in mind: create a design that is “simple, intuitive and modern.”
The new design aims at putting important actions and information front and center while keeping users engaged. After weeks of brainstorming and iteration, the team finally settled on a design that mirrored their vision on Glossary 2.0. The new design is clean, easy to navigate, and provides users with quick access to both simple and complex actions within Glossary.
A simplified user experience and new glossary structure
The new version of the Glossary app is based on four main views: a centralized dashboard, the glossary view, the letter page, and finally the term page.
Upon creating your first glossary, you will automatically land on the main space dashboard. There you will find all of the glossaries for a given space along with all the terms created regardless of the language.
To access a specific glossary, navigate to the “Languages” section and select a glossary. Then, you will land on the newly designed glossary view. The view consists of three main sections: Terms, letters and labels.
- The terms section lists all created terms within your glossary. Terms are arranged as a list, board or a bullet list.
- The letters section showcases all active letters within your glossary.
- The labels section contains all the labels associated with your terms.
To access terms for a specific letter, click the letter card. The newly designed letter page allows you to visualize all the terms associated with that given letter along with their definition and metadata. On the left hand side of the view, you have a shortcut to all active letters for quick and easy access.
To access the term page, select a specific term. The page contains all relevant information about the term including the definition and metadata.
Glossaries, terms and labels within a centralized dashboard
In this latest release of Glossary for Confluence, we placed the emphasis on ease of navigation and access to key information and, of course, actions. That’s why we developed a centralized dashboard per space where you can find everything you need to create glossaries, add terms, search for glossaries and terms, and more.
The glossary dashboard is divided into three main sections:
- The terms section displays all terms created within a given space. It is designed to provide you with quick access to terms, making it easier to find and manage them. You can view all terms in a listview or a card view. Within both views, you will be able to visualize the term along with the definition and metadata.
- The Languages section is where all of your space glossaries are stored. Similar to the terms section, glossaries are displayed as either a list or board view. Each view gives you detailed info about your space glossaries including the glossary title, language, number of terms and active letters.
- The Labels section contains all created labels associated with your terms. Labels are displayed within either a list or board and you can visualize the number of terms associated with each label.
By clicking on preview, you can have a more in depth view of the terms within each label.
In addition to the different sections, the dashboard gives a shortcut to create both glossaries and terms. All you have to do is click “Create”, select “Term” or “Glossary”, and fill the required fields.
Advanced filtering and search options
In our quest to make your life easier when navigating your glossaries, we have introduced a host of advanced filtering options available within different views including the dashboard, glossary view and letter page. You can search for glossaries, terms and labels by different criteria such as term, definition, metadata, user and publish date range.
You can further classify your results by clicking ”Order by”. You have the options to arrange your terms alphabetically or based on the creation date.
Last but not least, to search for a specific term, you can directly use the search bar. Enter the full term or just a fraction of it, and results will appear in real time matching your search query.